Application form requirements

The application will require information including but not limited to the details outlined below. Applications will be submitted through our online application portal. Please refer to How to Apply for further guidance. The intent of the list below is to provide information in advance of the application window, so that you can start to prepare your application in advance.

Project description

• Type of project: Shoreline clean up or derelict vessel removal
• Project description and timeframe
• Location of project: Including location map and coordinates

Budget

• Key milestones
• Budget and breakdown of costs (template to be provided)

Team structure and size

• Organizations and businesses involved (#): Collaboration with other organizations or groups
• Project roles and number of personnel involved (#): Project manager, safety supervisor, first aid, clean up crew
• Anticipated field team size (#)
• Experience, skills and availability of team

Shoreline clean-up

•  Process details to conduct an area assessment
• Shoreline to clean-up (km) and site specific information (GPS coordinates)
• Anticipated type of marine debris to be collected

Derelict vessel removal

• Process to complete area assessment
• Details on anticipated vessels removed (# and location) by type / size

Use of specialized operators and services

• Specialized operators and machinery required (e.g. helicopter, barge and salvage operators)

End of life management

• Anticipated amount to be recycled and diverted from landfill (kg)
• Details of end-of-life approach and engagement (e.g. recycling and/or landfill facility)
• Capacity at end-of-life facility

Community engagement 

• Details of community engagement
• Letter of support from affected communities

Health and safety 

• COVID-19 plan
• Safety and environmental plan

Debris Management and Logistics

Applicants will be expected to coordinate with other projects on the logistics of debris removal, transportation and delivery to recycling and/or landfill facilities. This may require contracting specialized services (e.g., barge operations, helicopter, marine salvage). Applicants should identify contractors in their proposals and provide information to assess qualifications and experience.

Obtaining authorizations and permits

Applicants may be required to obtain authorizations and permits from BC Parks, Parks Canada and/or Department of Fisheries and Oceans (DFO). Applicants will be required to demonstrate that they have investigated these requirements, confirm what permits or authorizations may be required, and identify the status of any required permits or authorizations.

Please reach out to BC Parks if your site(s) overlap with a provincial park to discuss your project and receive a letter of support. 

Email: Craig.Meding@gov.bc.ca 

For derelict vessel removal projects, in addition to owner consent, please reach out to Transport Canada to receive legal authorization to assess, remove or dispose of each proposed vessel. We understand this process may take longer than the application window and ask that you provide details on the progress made to date in your proposal. 

Email:  npppac-ppnpac@tc.gc.ca  

Safety requirements

Applicants should describe plans for managing the health and safety of personnel in their proposal. Successful applicants will be required to develop a health and safety plan outlining at a minimum: 

• best management practice work guidelines and minimum crew training requirements;
• the local worksafe regulation which determines the number of first aid personnel and skill/certification level required per number of personnel;
• an Emergency Communications and Evacuation Plan in case of injury or unexpected environmental conditions, including emergency contacts and the location and distance to hospitals or urgent care clinics;
• project location maps, including marshalling points and evacuation routes;
• known safety risks such as wild animals and protocols for managing these risks; 
• Covid-19 safety protocols;
• safety pre-work forms and daily tailboard meeting forms,
• liability waivers; and 
• protocols for safely handling debris and associated safety measures for marine debris removal (e.g., safe work practices for helicopter operations, including safety around helicopters, longline transport, communications and hand signals, etc).

Applicants are encouraged to utilize the information available on the WorksafeBC website, including COVID-19 Safety Plan available here: https://www.worksafebc.com/en/about-us/covid-19-updates

https://www.worksafebc.com/en/resources/health-safety/checklist/covid-19-safety-plan?lang=en

Camp requirements

Applicants planning to establish overnight crew camps will need to consider the requirements established through the BC Provincial Health Order concerning Industrial Camps located here:

https://www2.gov.bc.ca/gov/content/health/keeping-bc-healthy-safe/industrial-camps

Working with specialized operators (helicopters, salvage operators, tug/ barge)

Contracting with specialized service providers may be required for the removal of debris or vessels. Applicants must ensure that all operators have the applicable experience, training and skills necessary to undertake the actions. 

Where possible, applicants should identify any contractors they plan to use in their application. A list of pre-approved operators will be available. Alternatively, if the operator you wish to use is not on the pre-approved list, we will perform a capability assessment upon notification or application submission.

Applicants utilizing helicopters for debris removal will be required to develop a work plan specifying:

• minimum qualifications for pilots and ground crews; 
• quality assurance/supervision procedures;
• a written operations plan identifying locations of helispots, airstrips, loading sites, ferrying routes, areas to be avoided, radio frequencies to be used during operations, visual signal system for emergencies, need for and methods for controlling public access, requirements for stopping operations. disposal for any associated waste materials; and
• a contingency plan in event of spill or accident, providing descriptions of types of events/spills, names/ telephone numbers of emergency contacts, required notifications, a monitoring plan if located in or near water body, accident clean-up procedures, disposal of spill materials.

Copies of this work plan must be available on site at all times.

Note that the applicant bears all responsibility for safe operations and must ensure that all it and its subcontractors performing services carry the required insurance.

Cost guidelines

Applicants are expected to provide a detailed budget with their project plan indicating rates for personnel and equipment and associated time estimates. Where appropriate, applicants are encouraged to use an all-found unit rate for activities. Where an applicant plans to conduct work on a cost recovery basis (i.e., hourly), please refer to the Cost Guidelines. This will be posted on the website.

Insurance requirements

The successful applicants and their contractors will be required to provide and maintain the following insurances with insurers licensed in British Columbia and in forms and amounts acceptable to the Province:

1. Automobile Liability on all vehicles owned, operated or licensed in the name of the Recipient, and if used in the performance of the agreement, in an amount not less than $1,000,000;
2. Comprehensive/Commercial General Liability in an amount not less than $2,000,000 inclusive per occurrence, insuring against bodily injury, personal injury and property damage. The Province and the Administrator are to be an additional insured under this policy. Such insurance shall include, but not be limited to
   1. Products and completed Operations Liability;
   2. Owner’s and Contractor’s Protective Liability;  
   3. Blanket Written Contractor Liability;
   4. Contingent Employer’s Liability;
   5. Personal Injury Liability;
   6. Non-Owned Automobile Liability;
   7. Cross Liability;
   8. Employees as Additional Insured;
   9. Broad Form Property Damage; and
   10. If applicable, Tenant’s Legal Liability in an amount adequate to cover a loss to premises of the Province occupied by the Recipient.
3. Watercraft Liability insurance on all watercraft operated or used in the performance of the Agreement by the Recipient (including rented watercraft), in an amount not less than the limits of liability imposed by the Marine Liability Act and in any event not less than $2,000,000  inclusive per occurrence. The Province and the Administrator are to be an additional insured under this policy. Such insurance must include a cross liability clause.

If the Recipient or its Subcontractors are carrying out any aviation based Activities under the Agreement (e.g., aerial surveys, aerial photography, aerial transport of personnel or materials, etc) then extra insurance coverage may be required. The Recipient will contact the Administrator for direction regarding the additional coverage required for these Activities prior to commencing any aviation based Project. 

The foregoing insurance shall be primary and not require the sharing of any loss by any insurer of the Administrator.

Prior to the start of an approved project, the applicant will be required to provide evidence of all required insurance. Evidence will be in the form of a completed Province of British Columbia Certificate of Insurance, duly signed by the Insurance Broker and the Insured.

Evidence of insurance is not required as part of the application process. 

Data collection and reporting

Once a project application has been approved, we will work with you to establish data collection and reporting requirements. A requirement of the CCCW funding is that you will be required to collect, record and report key indicators, including but not limited to the key indicators.

Applications received during the application window will be assessed on a merit basis according to selection criteria, as listed below. 

Alignment

• Aligned to the Fund objectives
• Clear identification of project activities and milestones
• Site location

Feasibility  

• Budget
• Timeframe
• Technical complexity
• Feasibility of project
• Risk and impact of project not occuring or completing
• Economies of scale

Capacity

• Capacity to implement
• Experience and skills necessary to carry out and oversee the activities proposed within the project
• Safety requirements and/or certifications