Frequently asked questions

What is considered marine coastal?

The marine coastal area is considered the splash zone (the area affected by salt water but not directly inundated on a daily basis). This includes storm log lines, dune grass, salt marsh. 

How can I get started with my application before my Expression of Interest (EOI) is approved?

The EOI is now closed to new EOIs. Details on how to get started with applications for the next round of intake will posted on this page when available. 

What is the split of funding between marine shoreline clean-up and derelict vessel removal projects?

There is no predetermined allocation of funding for each project type. Proposals will be subject to a merit-based review process. More information can be found on the ‘Application process’ page of the website.

What does a merit-based review process mean?

Your application will be reviewed and scored based upon the criteria outlined in the Selection Criteria section. The highest scored applications will be recommended for funding.

I don’t have good access to internet. How can I submit my application?

We encourage applicants to apply online, but where that is not possible, please contact us and we will arrange to send an application form via email, postal mail or fax. We can receive the application via either method as well.

When is the application window?

Application window is now closed. 

If I made a project-related purchase or expense before I was approved, can I still be reimbursed?
No. Project related purchases or expenditures made prior to receiving the approval decision and notification will not be reimbursed. 

Can a project extend past February 2024?

 For this round of applications, all approved project activities must be completed in February 2024. Elements or activities of a project that are not funded by CCCW may continue. 

What if I can’t complete my activities before the outlined deadline?

All projects from this round of applications must be complete by February 2024. If you feel you will not meet your deadlines, please contact the program team as soon as possible.

What if I don’t have a project ready for this year? I have already planned my 2023 work, why is this EOI only opening now?

To include some projects from 2023, the application window was opened in April, we understand that many groups plan their summer work further ahead of April which is why there will be another call for applications in early 2024.

Will separate individuals from the same project be able to access an ongoing application?

Yes. Once the lead applicant has registered and created the application, individuals from the same project can register in the Portal. The lead applicant should include the names of the partner organizations in the proposal for confirmation. Please contact the administrator who will assign these individuals to the Proposal. 

By "partner organizations", does that include all the contractors expected to be hired for services?

No, subcontractors such as helicopter operators, barge operators or otherwise would come under specialized operators.

Can I change my work plan once I have been approved?

Yes. Please contact the program team to assist you.

What is included in the 5% project administration cap?

Please refer to the CCCW Cost Guidelines (see below) for a detailed description of how costs and eligible expenses will be classified.

How will the 5% project administration cap be funded?

CCCW Recipients will be compensated for administrative costs through a Delivery Allowance (DA). Delivery allowance will be calculated as a fixed percentage (5%) of the total project funding actually implemented (i.e., a percentage of the funds disbursed for completed work). Please refer to the CCCW Cost Guidelines (below) for more information on what expenses should be included in the Delivery Allowance. 

What are the cost guidelines (wages, honorariums)?

Please refer to the CCCW Cost Guidelines (below) for more information on acceptable rates for wages. Honorariums are an eligible expense and will be evaluated as part of your Proposal’s financial plan. 

What can be considered an in-kind contribution?

An in-kind contribution is defined as a recipient's or partner organization’s own contribution in goods, services, or transactions not involving costs charged to the project. For example, staff time, participation in working group meetings, technical expertise, equipment or meeting space. 

Will advances be considered?

 Once applications are approved, funding recipients will plan their projects by identifying activity milestones. Advances for specific project milestones will be considered and made available in cases where a Recipient requires upfront funds to manage expenditures such as payroll. Otherwise, funds will be disbursed on approved claim submissions for completed work. 

How long will it take to receive reimbursement on a claim?

Claims will be reimbursed through electronic funds transfer (EFT) within five to ten days from receipt of required claim documents. Claims can be submitted during the project for each project milestone and will be reimbursed as received. Claims must be submitted no more than  two months after the expenditure is incurred (as determined by invoice dates). 

Why is ghost gear beneath the surface ineligible?

This is out of scope for this Fund, and is eligible under the federal Ghost Gear Fund. 

Are dive efforts eligible for underwater cleanups?

No. Apart from Derelict Vessel removal projects, project activities are limited to the marine coastal area which is considered the splash zone (the area affected by salt water but not directly inundated on a daily basis). This includes storm log lines, dune grass, salt marsh. 

If I can't identify the owner of a derelict vessel, is it eligible for the Fund?

Applicants must obtain owner consent or establish legal possession of vessels. Please see the Program Website for information on the process to obtain consent or legal possession, including where the identity of a vessel is unknown. Please contact the administrator to discuss cases where there is a need to distinguish  between a wrecked vessel and marine debris. 

Is onshore debris from existing structures eligible?

Removal of existing onshore structures is out of scope of the CCCW Fund and is not eligible. However, debris in the marine coastal zone that is associated with an existing onshore structure and encountered as part of a broader marine shoreline clean-up project will be considered eligible and will be subject to the merit-based review process.

Are floating structures eligible?

Large floating structures are currently out of scope for the CCCW Fund. The Ministry recognizes that these structures pose significant risks and are present along BC's coast. Pending funding availability, the CCCW administrator and the Ministry may consider conducting a pilot project to assess and remove large floating structures following the initial intake. Please contact us with your project inquiries.

Does the approval of my EOI mean my project has been approved? 

No. Approval of EOI simply means that you can submit your Full Proposal for review prior to the deadline of May 26th. Please submit your EOI as soon as possible to have more time to put together your Full Proposal. Until an official approval letter is sent from the program team, the project cannot be considered as approved. 

If my project is approved for this round, do I automatically qualify for the next round of applications? 

No. The next round of applications will be treated entirely separate from the current round. All previous applicants, whether successful or not, will have to go through the same process to be considered for funding. Previous applicants and those who have been added to the contact list will be notified when the next round of applications opens.